One Data: Eradicating shadow IT with good cloud governance

September 2024

DoiT helps One Data consolidate its cloud accounts and gain control of rising costs

97.5%: Reduction in time to prepare reports
22%: All-time savings with Flexsave for Compute

“With our accounts aggregated in the DoiT console, it is much easier to compare invoices between cloud providers and identify the resources we are using, instance by instance, customer by customer.”
Christoph Buchner
Team Lead IT – Admins & Cloud Services at One Data

The Challenge

One Data trusted development teams to open new cloud accounts themselves, creating decentralized shadow IT with limited central oversight, budget controls, and policy enforcement. Inconsistent billing constructs across AWS, Google Cloud, and Azure made it difficult to normalize spend, compare usage, and allocate costs to customers. The company lacked proper budget planning capability and cost warnings.

The Solution

One Data implemented DoiT Cloud Intelligence as a single source of truth to centralize governance and visibility across all cloud accounts. The platform provided policy guardrails, role-based access controls, real-time cost visualization, automated reporting, Flexsave for Compute savings, and Real-Time Anomaly Detection. DoiT also helped establish standardized identity and access management across all cloud environments.

Results

97.5% reduction in time spent preparing financial reports - from 10 hours to 15 minutes monthly
22% savings on AWS compute instances with commitment-free Flexsave for Compute
Fully compliant cloud operation with centralized governance and IAM best practices
Real-time visibility into costs and allocations across all cloud providers
Proactive cost spike detection and quick issue resolution with technical support

Meet One Data

One Data is a German software company and a European leader in data product management. With the first available AI-powered Data Product Builder, One Data redefines the development of data products, specifically designed for innovative and collaborative data teams. This enables such teams to create and use comprehensive data products, establish a data-driven culture, and unlock the full potential of data. Data products built in One Data transform raw data into actionable insights, empowering businesses to make informed decisions, optimize processes, and drive innovation.

Taking a bird's-eye view of the clouds with the DoiT console

One Data began working with DoiT in 2022 on its AWS and Google Cloud accounts to centralize governance and visibility in DoiT Cloud Intelligence. With numerous standalone accounts across the two providers, One Data first had to locate all the accounts and then bring them together in one centralized location: the DoiT Cloud Intelligence as a single source of truth. This gave the company a single point of access to visualize and manage all its cloud accounts. It also provided policy guardrails and role-based access through DoiT Cloud Intelligence to ensure each account was properly controlled, with clear responsibility for each, along with central oversight.

Visualizing and controlling cloud costs

One Data can now use the console to manage all its cloud accounts in one place and gain a real-time, shared view of costs and allocations. With accounts aggregated with DoiT, it is much easier to compare invoices between the different cloud providers and identify the resources being used, instance by instance, customer by customer. The team can also use Allocations to map spend to particular accounts and resources, and then use the console to generate automated reports to help departments across the business visualize cloud expenditure.

Securing discounts and avoiding cost spikes with DoiT technology

With this level of insight into its cloud costs, One Data now manages its resource usage on an ongoing basis to keep its costs under control. It can also use Cloud Analytics within the DoiT console to forecast upcoming cloud expenditure and understand the impact of its cost-management measures. One Data also uses DoiT Flexsave for Compute to help reduce its AWS bill, capturing commitment-free savings by automatically applying discounted rates to eligible EC2 workloads. With Real-Time Anomaly Detection, meanwhile, One Data can quickly spot unexpected spend spikes and act proactively to reconfigure services before costs accumulate.

Centralizing control with effective identity and access management

Since working with DoiT, One Data's approach to cloud governance not only covers FinOps, but also extends to standardized identity and access management (IAM) and user lifecycle management for all its cloud accounts. Previously, with developers setting up their own accounts, certain accounts were difficult to find, while others were difficult to access once those developers left, taking their access credentials with them. With DoiT's help, One Data is following best practices in terms of access controls, account administration, and user lifecycle management.

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Story overview

What they say

DoiT was a true partner, not a vendor. They helped us understand the problem, refine the vision, and build something production-ready far faster than we could have on our own. Their expertise, responsiveness, and commitment made all the difference.

Dr. Anish Kapur, Founder & CEO, Promptly

DoiT's Customer Success and Forward Deployed Engineering teams work very closely with us. The regular sessions with our CSM keep us focused on the right priorities, and the FDEs provide the deep technical guidance we need to validate decisions and optimize our environment. That combination has been genuinely valuable for us.

Alexander Lundberg Santos, Platform Engineer at Extenda Retail

When we started working with DoiT, we deployed Flexsave to save time and reduce complexity. We still use it today. But what really stands out is the expert support. Having someone to collaborate with on deep cloud cost topics, someone who really understands the nuances, is incredibly valuable.

Jesper Terkelsen, CTO at Monta

DoiT's Cloud Accelerator turned our AI idea into a shipped product, saving at least three months of development and delivering reliable, explainable insights our customers trust.

Scott Desgrosseilliers, CEO and co-founder, Wicked Reports

DaySmart

Working with DoiT gave us the speed of a startup and the rigor of an enterprise R&D lab. We launched an AI feature in ninety days with zero engineering lift, unified our cloud visibility across multiple products and built a foundation to scale AI responsibly.

Tim Green, SVP of AI, DaySmart

Our AWS environment had grown rapidly, and complexity was outpacing control. DoiT helped us bring structure and clarity, aligning financial and technical decisions through a shared foundation.

Maurizio Trezzi, Director of IT, Vivaticket

DoiT gives us contextual insight into what's happening in our cloud environment. That helps us ensure we're meeting customer needs while managing our costs. It's that central pane of glass that lets engineering and finance work together, powered by the technology and backed by DoiT's people.

Matt Warner, Co-Founder and CEO at Blumira

For anyone considering DoiT: do it. The tools pay for themselves. We've reduced costs, improved visibility, and built a platform that can scale globally with control and confidence.

Matej Serbec, CTO, TradeLocker

DoiT didn't just give us a product – they gave us clarity. Cloud Diagrams has helped our teams understand what we're running, why we're running it, and where we can improve. The real-time visibility is a game changer for engineering, leadership, and everything in between.

Donnie Green, VP of Platform Engineering, Bloomerang

Sentric Music

With maybe 5-10 minutes, Ava had guided me right down into the low-level detail of the services that we were running in our compute environment, named the exact instances that were starting to chew through our money, produced a report for me that showed that this was almost a direct correlation to the cost growth that we were seeing, which meant that we were able to get on top of it pretty much immediately.

Stephen Roughley, Head of Engineering at Sentric Music

Atadex

With DoiT Cloud Intelligence™ managing our procurement and DoiT's engineers acting as an extension of my team, my costs are down, my efficiency is up, and my profitability is up

Mitch Bernet, Founder and CEO at Atadex

Skyral

A key takeaway for me working with DoiT is that the level of professionalism is extremely high. They're an obvious choice if you're looking for a partner to help implement best practices in your cloud environment and reduce cost.

Oliver Young, Senior Technical Manager at Skyral

We knew WhatsApp was the perfect channel for global remittances, but building secure, real-time conversations across languages was a massive challenge. DoiT helped us break through. They didn't just advise, they helped us architect and launch a GenAI solution that's 100x more powerful than what we had. We're now in a completely different league.

Jaime Gonzalez-Gasque, CEO, Reimagination Technologies

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